SMKG Procedures

Banking/Checkbook

SMKG has a checking account at Umpqua Bank-2710 Commercial Street SE, Salem OR 97302. All Officers of the Guild are signees on the account. Checks for $250.00 or more must be signed by the Treasurer and another Officer. Checks for less than $100.00 are ordinarily signed by the Treasurer, but may be signed by another Officer when requested to do so by the Treasurer.

No Officer is authorized to signed a check made out to him or herself.

Upon election of a new Officer, a letter will be written to the bank requesting changes be made to the authorizer’s signers of the account. The new Officer will be added and the previous Officer will be removed.

Audit Committee

The President will maintain a list of volunteers for the Audit Committee. Each year or upon change of Treasurer, the President will work with the volunteer committee to perform a simple audit of the income and expenses. The President also has discretion to request an audit at any time.

Condolence Expenses

Upon a death of a member’s immediate family (spouse or children) the Guild will send flowers or a donation per the family’s direction in the amount of $100.00.

Expenditure Reimbursement

Members may be reimbursed for supplies and other allowable purchases based on original receipts and the completed Expense Form. Guild officers may request reimbursement for printing costs at a rate of $.08 for black and white and $.15 for color.

Nonprofit Registration

SMKG is registered with the Oregon Secretary of State as a nonprofit organization. An annual update is required to keep the registration current. The President is listed as the Registered Agent and is responsible for the annual renewal.

Post Office Box

SMKG has a post office box at the Hollywood Branch located at the corner of Portland Road and Sunnyview Road. The box number is 7662. The box should be checked at least once a month. There are two (2) keys to the box. The Treasurer and President each have a key.

Presenters

The Vice President works with presenters to fill the program for the monthly Guild meetings. The Guild generally does not pay presenters, but the Board may choose to make an occasional exception to pay a presenter. Any amount over $300 requires a vote of Guild members.

The Guild allows presenters to sell yarn and yarn-related products and keep the proceeds as compensation. In addition, the Guild reimburses presenters for their mileage at the current federal mileage rate. (The current rate is available on the Internet at: https://www.gsa.gov/travel/plan-book/transportation-airfare-rates-pov-rates-etc/privately-owned-vehicle-pov-mileage-reimbursement-rates).

Advertisements
%d bloggers like this: