SMKG By Laws

Salem Millstream Knitting Guild By Laws

PURPOSE: The Salem Millstream Knitting Guild (SMKG) is established to stimulate interest in knitting; to encourage and develop the necessary knowledge and skills of its members in all aspects of knitting; and to provide community support through donations of knitted items to guild sponsored programs.

MEETINGS: The membership meetings shall be held the second Saturday of each month. Upcoming events and guild activities will be part of the meeting agenda.

MEMBERSHIP: The Guild is open to anyone with an interest in knitting. Potential members may attend two (2) meetings before joining.

DUES: Annual membership dues shall be $24.00 per year (January-December). Dues are prorated depending on the month joining the Guild. If you join between January and June dues will be $20.00. If you join between June and December dues will be $12.00.

BENEFITS OF MEMBERSHIP: Paid up members shall have priority to participate in any classes, tours, trips, and events organized by the Guild.

ELECTIONS OF OFFICERS: All Officers are elected for two (2) year term (January to December) by the general membership by a simple majority of members present at the December meeting. All nominations shall be taken from the floor. If a candidate is running uncontested, a simple voice or hand vote is sufficient. If two (2) or more candidates are running for a position, then a secret balloting process is required.

Each Officer shall remain in the elected position for at least one (1) year. No more than two (2) Officers shall be elected each year. An individual may serve no more than two (2) consecutive one (1)-year terms at a time unless an extension is approved by the Board and the general membership. After an absence of no less than one (1) year, an individual may again be nominated, elected, and serve as an Officer.

New Officers are installed at the January meeting, or when it becomes necessary to elect a new Officer when a position is vacated. All necessary paper work pertaining to an office shall be turned over at the December meeting so the new Officer can become familiar with the documents before the next meeting.

Vacancies in elected offices will be temporarily filled through appointment by the Board of Directors. Such appointment will terminate at the next meeting when an election is held to fill the vacant office.

OFFICERS AND DUTIES: Guild Officers are President, Vice-President, Secretary, Treasurer.

PRESIDENT: The President shall preside at all meetings of the membership, all meetings of the Board of Directors, and shall be an ex-officio member of any committee established by the guild.

The President with the advice and consent of the Board of Directors shall appoint standing committees to be established by the guild.

The President sets the agenda and conducts the guild and Board of Directors meetings.

The incoming President shall appoint an auditor who shall audit the treasurer’s books from the previous guild year and upon election of a new Treasurer. The report of the audit shall be made at the March meeting.

VICE-PRESIDENT: The Vice President presides over meetings in the absence of the President and assists other officers in their duties, as needed.

The Vice President engages with presenters for the Guild meetings with the exceptions of July’s potluck and December’s Christmas Brunch. The Vice President also maintains stewardship over the Guild’s In-Focus projector and makes it available for use during meetings, when needed.

SECRETARY: The secretary is the caretaker of the guild documents (i.e. guild roster, forms, agendas etc.), updating the website, producing and distributing the monthly minutes, electronic communication with the membership, and recording, distributing, and communication of charitable contributions.

TREASURER: It is the responsibility of the treasurer to handle the money coming in and going out of the Salem Millstream Knitting Guild (SMKG) account. The treasure makes deposits, writes checks, balances the checkbook, checks the post office box and gives a quarterly report at the March, June, September, and December guild meetings.

COMMITTEES: The Board may authorize Committees and define their duties. The President, with the approval of the Board, appoints the Chairs of Committees who, in turn, may select their own Committee members. The Chair, reports the activities of the Committee to the Board at a time determined by the Board.

SMKG Committees:

Rockaway Knitting Retreat

Oregon Flock and Fiber Festival

Audit Committee

BOARD OF DIRECTORS: The Board of Directors consists of all current Officers and the immediate past President. The Board considers questions on policy and makes recommendation to the general membership for approval.

The Board shall meet at least four (4) times (once a quarter) each year. A majority of the Board shall constitute a quorum for transaction of business at any meeting.

QUORUM: A quorum shall be a majority vote of the membership present at the regular monthly meeting.

Basic parliamentary procedures shall govern all procedure and parliamentary matters of the Guild.


Call to order

Presentation by guest’s speakers

Report of the President

Report of the Secretary

Report of the Treasurer

Report of the Committee Chairs

Old business and comments from the membership

New business and comments from the membership

Motion of adjournment and second

The presiding officer may vary the order of business at his/her discretion.

MOTIONS: After a motion has been submitted, voted upon, and seconded, it cannot be changed unless it is made into a NEW motion.

AMENDMENT OF BY-LAWS: To amend the By-Laws, a committee of no less than three (3) members as appointed by the President shall submit amendment changes in writing or electronic submission to the general membership at least one (1) week prior to the next regularly scheduled meeting. By-Laws as amended may be adopted by a two-thirds (2/3) vote of the attending members at the next regularly scheduled meeting.

GUILD PROCEDURES: Operating procedures will be established and maintained. Procedures will be reviewed and updated yearly.

DISBANDMENT: If the Salem Millstream Knitting Guild should disband, all monies or other assets remaining after outstanding debts are paid shall be donated to a 501c3 organization, or distributed according to state and federal guidelines in effect at time of disbandment.

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